Ready to Make a Difference?
ICF is seeking a Meetings & Events Associate Intern to support the Administrative Operations Services (AOS) Meetings & Events team. This internship offers hands-on experience supporting the planning, coordination, and execution of meetings and events ranging from small internal meetings to large-scale conferences, trainings, and corporate events.
Working alongside experienced, certified meeting professionals, the intern will gain exposure to venue sourcing, event logistics, supplier coordination, budgeting, stakeholder engagement, operational planning, and conference center operations, including supporting meetings and events within a dynamic onsite environment. This role is ideal for a student interested in event management, hospitality, business operations, project management, or client services. The intern will contribute to meaningful projects while helping deliver exceptional meeting and event experiences for internal and external stakeholders.
This is an entry-level, 10-week, full time internship that begins in early June and ends in early August. This role will be hybrid from Reston, VA. At this time, we are unable to provide relocation assistance for internships at this time.
Key Responsibilities
As a 2027 Summer Intern, Meetings & Events Associate, you will:
- Support planning and coordination activities for in-person, virtual, and hybrid meetings and events.
- Assist with venue and supplier research, and proposal comparisons.
- Support event logistics, including visitor registration, food and beverage coordination, audio-visual requirements, and meeting materials.
- Participate in event planning and operations meetings and help document decisions, action items, and project updates.
- Assist with budget tracking, expense reconciliation, and event reporting.
- Help maintain event records, planning documents, and project files.
- Support conference center operations and onsite event execution activities, as needed.
- Conduct research and benchmarking to identify best practices and improvement opportunities.
- Collaborate with internal stakeholders, suppliers, and service providers to support successful event delivery.
- Assist with process documentation, knowledge management, and continuous improvement initiatives across the Meetings & Events program.
Basic Qualifications
- By the internship start date, completion of at least 30 college-level credit hours in Hospitality Management, Event Management, Business Administration, Communications, Marketing, Project Management, Tourism, or related field.
Preferred Qualifications
- Completed bachelor’s degree and enrollment verification or 9 credit hours completed in a graduate program related to Hospitality Management, Event Management, Business Administration, Communications, Marketing, Project Management or Tourism.
- Strong organizational skills and attention to detail.
- Effective written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Word.
- Coursework or experience related to event planning, hospitality, business operations, project management, marketing, or customer service.
- Strong interpersonal skills with the ability to collaborate across diverse stakeholder groups.
- Interest in meetings, conferences, event technology, hospitality, or corporate operations.
- Demonstrated problem-solving and analytical abilities.
- Experience coordinating projects, events, student organizations, or volunteer activities.
- Familiarity with Microsoft 365, SharePoint, event registration platforms, or project management tools.
- Ability to work independently while contributing effectively in a team environment.
What You’ll Learn
- During the internship, you will gain practical guidance and experience in:
- Meeting and event planning lifecycle management
- Venue sourcing and supplier engagement
- Budget and logistics coordination
- Stakeholder and client relationship management
- Conference center operations and onsite event delivery
- Process improvement and operational excellence
- Corporate meetings and events governance and service delivery
